Email Hosting

1. Introduction: An Email hosting service is an Internet hosting service that operates email servers. Almost all webhosting providers offer standard Email hosting. The technology and offerings of different email hosting providers can vary to suit different needs. If you have your own website, you will probably want to have Email addresses at your own domain, just like info@badanbarman.in. This type of Email can be achieved through Email hosting, sometimes also known as custom Email address, professional Email, business Email or premium Email.

2. Need of an Email Hosting: Business Mail enables you to establish a professional identity in your day-to-day communication with clients and boosts business’ credibility. It can help to build a brand in the eyes of your customer. Some of the needs of having a Business Mail are as follows-

a) Denote Professional Image and Care: Today’s customers are always on the go and are usually pressed for time. Therefore, effective way of branding should start with sending an Email communications to their inbox that should give your business a competitive advantage. Premium Email address makes you and your business more memorable in your customers’ eyes. It helps to build a brand. It can be used by companies to indicate a higher level of professional care and service to the user.

b) Taking Control: When you have your own Business Email addresses you also have full control over them. You can easily create new Email address for new employees or remove inactive ones or the Email ids of those employees who left the organization. You can select your business Email address such as info@YourDomain.org, you can select Email addresses for various departments such as DigitalLibrary@YourDomain.org. All these provide more clarity to the users when they communicate with you as opposed to routing all communications to one free Email address.

c) More Features: The business Email will have increased storage and additional features like virus scanning, spam protection, backup recovery, dedicated human support staff instead of automatic support systems and power features geared for business and professional use.

3. Email Hosting Service Providers: All popular companies of the World stop using the free Email long ago because having a business Email address helps business to have a professional outlook. Using free Email addresses, such as Gmail, Yahoo, Outlook, Rediffmail could position your business as spam and give potential customers the view that your business is not properly established or credible. In selecting business Email, you have two options- free Email hosting and paid Email hosting.

a) Free Email Hosting: Free Email hosting provides business Email at free of cost. In this category Zoho and G Suite for Education are popular.

i) Zoho Mail: Zoho Mail (https://www.zoho.com/mail/) is one of the best free Email hosting service provider over the web for anyone that owns a domain. Zoho Mail is easy to install, has a clean interface, delivers push mail and two-way synchronization and is free for up to 10 users (means ten email address) with the mailboxes of 5GB storage each. Zoho Mail never displays ads. This is almost unheard of in the world of free Email accounts not to talk about business Email, and it is an extremely attractive characteristic. This means total respect for user privacy as the messages will not be scanned for keywords to feed advertisement. Zoho Mail includes familiar items like folders and labels, flags, automatic filters, as well as thread nesting style conversation view. The hardest part of Zoho Mail is to find out the signup page for free account as it is very difficult to locate. Probably Zoho hides this option to gear people toward its premium Email hosting service. You can find the free version of Zoho Premium Email at https://mail.zoho.com/biz/mailsignup.do?plan=free

ii) G Suite for Education: G Suite for Education is free and the school, colleges, universities are eligible to apply for it. G Suite (formerly Google Apps for Work and Google Apps for Your Domain) is a brand of cloud computing, productivity and collaboration tools, software and products developed by Google, launched on August 28, 2006. G Suite comprises Gmail, Hangouts, Calendar; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration; and, depending on the plan, an Admin panel and Vault for managing users and the services. G Suite for Education is available at: https://gsuite.google.com/signup/edu/welcome

b) Paid Email Hosting: There are lots of companies over the web those sell business Emails, out of all those G Suite emerged as a market leader.

b) G Suite (https://gsuite.google.com/): G Suite (formerly Google Apps for Work and Google Apps for Your Domain) is a brand of cloud computing, productivity and collaboration tools, software and products developed by Google, launched on August 28, 2006. G Suite comprises Gmail, Hangouts and Calendar for communication; Drive for storage; Docs, Sheets, Slides, Forms, and Sites for collaboration; and, depending on the plan, an Admin panel and Vault for managing users and the services. G Suite is one of the best paid Email hosting service providers. With G Suite, you can get the exact same Email interface like a personal Gmail account, but with the added organizational benefits of Google Drive, Google Calendar, Google Sites and so on. G Suite costs Rs.1,600 for a single business Email per annum.

4. Conclusion: A mailbox provider, Mail service provider or Email service provider provides Email hosting. It provides Email servers to send, receive, accept, and store Email for other organizations and/or end users, on their behalf and upon their explicit mandate. Business Email is a term used for professional grade Email services that charge a fee as opposed to free Email services that are supported by advertising. In business Email, people can expect to have more control, more features, more storage and more protection.

How to Cite this Article?

APA Citation, 7^th Ed.:  Barman, B. (2020). A comprehensive book on Library and Information Science. New Publications.

Chicago 16^th Ed.:  Barman, Badan. A Comprehensive Book on Library and Information Science. Guwahati: New Publications, 2020.

MLA Citation 8^th Ed:  Barman, Badan. A Comprehensive Book on Library and Information Science. New Publications, 2020.

Badan Barman at present working as an Assistant Professor in the Department of Library and Information Science, Gauhati University, Guwahati-781014, Assam, India. He is the creator of the LIS Links (http://www.lislinks.com) - India’s most popular social networking website for Library and Information Science professionals. He also created the UGC NET Guide (http://www.netugc.com) and LIS Study (http://www.lisstudy.com) website.